E-invoicing

In accordance with the European Directive 2014/55/EU  VITO NV has switched to e-invoicing as of November 2018. VITO NV receives a large amount of e-invoices using the PEPPOL-standard via Mercurius, the platform of the Flemish Government. 

The main advantage of e-invoicing is faster and correct processing and payment. We also refer to the ministerial decision of 9/3/2022 concerning the obligation for entrepreneurs for electronic invoicing in the context of the public procurement act.

It is no longer possible to send us paper invoices, nor PDF- or XML-invoices by e-mail.  You can add your original PDF invoice as an annex/attachment to your e-invoice.

How to send e-invoices to VITO NV?

The different options for sending e-invoices are explained on the following website: https://overheid.vlaanderen.be/overheidsopdrachten-en-raamcontracten/e-invoicing-en-e-procurement/e-invoicing-suppliers 

  1. You are using an accounting or invoicing software package?
    Chances are that your program is already able to send e-invoices. Contact the supplier of your accounting or invoicing program whether they connect to an ACCESS POINT in the PEPPOL model. 
  2. You only send a few invoices to the government without invoicing software? 
    Numerous invoicing programs have entered the market, which specifically target companies with low invoice volumes.   You can consult following page https://overheid.vlaanderen.be/e-invoicing-low-volume 
  3. You work with an ERP?  
    Contact the central e-invoicingteam of the Flemish Government if you want additional advise.   

VITO NV is able to accept invoices and credit notes in the PEPPOL BIS V3 format. 

Do not forget to mention a valid VITO purchase order number on your e-invoice. Otherwise your invoice cannot be processed and will be rejected. 

VITO’s Peppol identification is as follows:

Scheme Value
EN 0244195916
VAT be0244195916

Full ID: iso6523-actorid-upis::0208:0244195916

Do you still have questions or need support, please contact the helpdesk of the Flemish Government via mercurius@bosa.fgov.be. 

They will be pleased to help you.  

VITO Finance
Boeretang 200
B-2400 Mol
finance@vito.be